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The Matrix Accounting sub-system generates
charges and invoices for agent imports and carrier imports and exports.
It is integrated with the ABS2020 cargo handling system. For agents
it is possible to create a Cass interface file of charges, instead
of producing invoices directly.
Charges are generated from daily 'extracted'
shipment data. For agents, invoices (or Cass extracts) are normally
also produced daily, but the carrier invoicing period is configurable
for each carrier ie daily, weekly, monthly or over a selected date
range.
The types of Charge generated for Agent Imports
are:
- Handling
- Storage
- Charges Collect Fee
- Manually added charges, both weight dependent
and per shipment
The Charge types for carriers are:
- Receiving
- Handling
- Hazardous Check Fee
- Secuity Check Fee
- Export Storage
- Manually added charges, at shipment and flight
level
- Trucking is manually added
Default charge rates can be set up at shed level
which may be overridden at charge generation time depending on carrier,
agent, flight, airport of origin, airport of destination etc. Manual
charges can be entered within the ABS2020 operational system itself
and by accounting users within the Matrix Accounting sub-system.
Once generated, accounting users can browse
and amend charges. An audit trail is kept of any changes made which
includes a coded justification. When all is well with the charges,
provisional invoices followed by final invoices (or Cass extract
file) are produced and the associated data is copied to history
tables.
Invoices and invoice items can be loaded into
Sales Ledger interface files.
A number of revenue break down reports are provided.
Additional features include :
· Agent Cash Invoice
· Ad-Hoc Invoice
· Credit Note
· Cancel Invoice or Credit Note
· Invoice/Charge Enquiries
Matrix Accounting works at the operating
company level. Accounting users can see accounting data for any
airport/shed operated by the company.
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